Effective Date: Jan 17th, 2026

1. Introduction

Studio ProfitOS (“Studio ProfitOS,” “we,” “us,” or “our”) is an AI-powered business operating system designed for gyms, martial arts schools, and coaching businesses. We are committed to protecting your privacy and handling your data transparently and securely.

This Privacy Policy explains how we collect, use, store, and protect information when you use our website, applications, and services (collectively, the “Services”).

By using Studio ProfitOS, you agree to the practices described in this Privacy Policy.

2. Information We Collect

A. Information You Provide

We may collect information you provide directly, including:

Account information (name, email address, phone number)

Business information (gym/studio name, location, staff details)

Member and lead information you input into the system

Subscription and billing information (processed via third-party payment providers)

Communications with support or our team

B. Information Collected Automatically

When you use the Services, we may automatically collect:

IP address and device information

Browser type and operating system

Usage data (pages visited, features used, timestamps)

Log files and error reports

C. Payment Information

Studio ProfitOS does not store full payment card details. Payment processing is handled by third-party providers such as Stripe. We may store transaction IDs, subscription status, and billing metadata necessary to provide the Services.

3. How We Use Information

We use collected information to:

Provide, operate, and maintain the Services

Manage accounts, billing, and subscriptions

Enable member management, check-ins, reporting, and automation features

Improve performance, reliability, and user experience

Provide AI-driven insights and recommendations

Communicate with you regarding updates, support, or service notices

Detect and prevent fraud, abuse, or security incidents

Comply with legal obligations

4. AI and Data Processing

Studio ProfitOS may use artificial intelligence and automated systems to analyze operational data and generate insights, recommendations, or summaries.

AI features only process data within your account

We do not sell your data or use it to train public or third-party AI models

AI outputs are advisory and should not be considered professional or legal advice

5. How We Share Information

We do not sell your personal data.

We may share information only in the following cases:

Service providers (hosting, analytics, email, payment processors) under strict confidentiality agreements

Legal compliance when required by law or valid legal process

Business transfers (e.g., merger, acquisition, or asset sale)

With your consent or direction

All vendors are required to maintain appropriate security standards.

6. Data Ownership

You retain ownership of all business, member, and operational data you input into Studio ProfitOS.

We act as a data processor, providing tools to manage your data on your behalf.

7. Data Retention

We retain information:

As long as your account is active

As needed to provide Services and comply with legal requirements

For backup, audit, and security purposes

Upon account termination, data is deleted or anonymized according to our retention policies, unless legally required to retain it longer.

8. Security

We take reasonable and industry-standard measures to protect your information, including:

Encrypted data transmission

Secure cloud infrastructure

Access controls and authentication safeguards

Monitoring and logging

However, no system is 100% secure. You are responsible for safeguarding your account credentials.

9. Your Rights

Depending on your location, you may have rights to:

Access your personal data

Correct inaccurate information

Request deletion of data

Restrict or object to certain processing

Export your data

Requests can be made by contacting us at the email listed below.

10. Cookies and Tracking

We may use cookies or similar technologies to:

Maintain session integrity

Improve performance and usability

Understand usage patterns

You can manage cookie preferences through your browser settings.

11. Third-Party Links

Our Services may contain links to third-party websites or services. We are not responsible for their privacy practices or content.

12. Children’s Privacy

Studio ProfitOS is intended for business users. We do not knowingly collect personal information directly from children under 13. Member data related to minors is managed by gym owners and processed solely on their instructions.

13. Changes to This Policy

We may update this Privacy Policy from time to time. Changes will be posted within the Services, and the “Effective Date” will be updated.

Continued use of the Services after changes constitutes acceptance of the updated policy.

14. Contact Us

If you have questions or concerns about this Privacy Policy or data practices, contact us at:

Email: [email protected]

Company: Studio ProfitOS

Website: studioprofitos.com